Milica Vasic Schusterbauer

Virtual Assistant
Candidate verified
Age 30
Location Belgrade, Serbia
Status Available

Profile

II am a skilled professional with a variety of experiences in office management. Always willing to learn new things, I adapt very quickly to any working environment. Truly enjoy team work and cooperation, excellent at multitasking; I have a good computer and social networks proficiency .

 I strongly believe that experiences form a person and that without constant learning we cannot improve

 

Work history

Takeda GmbH Representative office, Konstanz, Germany Belgrade (Serbia)

Office Assistant - Administrative support and coordination of the work of all departments - Administrative work in connection with the payment of monthly obligations and contact on daily basis with external accounting agency - Providing smooth transition from INSA to ARIBA and support and training to all departments - Compliance and finance core team member during internal Audit that resulted with no issues - Handling contracts in Contiki - Working in SMILE on daily basis with agency role and providing support to Organizer - Providing smooth transition from Mobile Expense to CONCUR and support to all departments (sales, marketing, finance, compliance, regulatory) - Logistic support in organization of internal and external meetings, airplane tickets, accommodation, rent of meeting rooms and audio-video equipment - Smooth transition from local agency for organizing business travels to EGENCIA and providing full support to all departments - Fleet Management - coordination of purchasing and maintenance of business cars (with support of contracted leasing company) - Coordination of maintenance of IT equipment (with local IT partner) and business phones (in cooperation with related local service provider) - Organization and coordination of meetings and office duties - Participation in the realization of daily company activities - Co-ordinate office staff activities to ensure maximum efficiency - Office supply - Contact on daily basis with suppliers May 2017 - June 2018 (1 year 1 month)

Oracle Serbia and Montenegro d.o.o., Belgrade, Serbia

Program administrator - Document translation - Project calendar management - Documenting the outcomes of project meetings - Writing business memos and letters in Serbian and English language - Assists superior in the performance of work activities - Preparation of required reports by manager - Meeting arrangement May 2013 - July 2013 (2 months)

Baker Tilly WB revizija d.o.o., Belgrade, Serbia

Business secretary Updating and orderly conduct of business documents - Activities of entry and sending the external documentation - Organization and coordination of meetings and office duties - Receiving and distribution of telephone calls and e-mails - Respond to telephone inquiries or directly, welcoming customers and business partners - Writing business memos and letters in Serbian and English language, filling in various forms, receive and send mail - Other administrative and bookkeeping activities as needed and as requested by director or partners - Contact with bank on daily basis - Participation in the realization of daily company activities - Assists superior in the performance of work activities - Co-ordinate office staff activities to ensure maximum efficiency - Preparation of required reports by director - Searching for new clients on Public Procurement Portals - Providing all the necessary documents for Public Procurement tenders and participated at the public opening - Preparing contracts with clients - Organizing the first round of candidates selection - Receiving CVs and selecting them - Registration and deregistration of employees - Taking care of health insurance of employees - Organization of business trips, creating itinerary - Booking transport and accommodation for staff members and visitors from other Baker Tilly offices and clients from foreign countries - Managing office budget - Organizing business dinners - Providing first level support to employees for different issues - Monitoring the network, servers and other systems, ensuring their proper functioning - Maintaining the office efficiency by planning and implementing office systems, layouts, and equipment procurement - Taking care of the office and arranging for necessary repairs - Taking care of safety policies of employees, company real estate, cars and equipment August 2013 - May 2017 (3 years 9 months)

Oracle Serbia and Montenegro d.o.o., Belgrade, Serbia

Office assistant Updating and orderly conduct of business documents - Activities of entry and sending the external documentation - Organization and coordination of meetings and office duties - Writing business memos and letters, filling in various forms, receive and send mail - Scheduling meetings and taking care of their schedule, the time and place of their maintenance - Respond to telephone inquiries or directly, welcoming customers and business partners - Receiving and distribution of telephone calls and e-mails - Other administrative and bookkeeping activities as needed and as requested by manager - Participation in the realization of daily company activities - Assists superior in the performance of work activities - Preparation of required reports by manager - Writing business memos and letters in Serbian and English language - Providing all the necessary documents for public procurement tenders - Organization of business trips - Managing cash - Preparation of documents and cooperation with accounting and book-keeping agency - Support to General Manager April 2011 - May 2013 (2 years 1 month)

Education

Archaeology

Faculty of Philosophy, Belgrade, 2007 - 2011

High school

Gymnasium Mladenovac, Mladenovac, Serbia 2003 - 2007

Skills

Knowledge of office administration Human Resources Customer Service Software Documentation Facilities Management Project Management Time Management Teamwork

Certifications

Goethe Institut
GOETHE- ZERTIFIKAT A1 - START DEUTSCH 1
2018

Languages

English
Fluent
French
Basic
German
Conversational
Italian
Basic
Latin
Basic
Spanish
Basic
Srpski
Native or bilingual

Courses

German language A1
2018

Social media profiles

Hobbies

  • Walking in the nature
  • Learning new languages
  • Gardening
  • Handmade crafts
  • Travelling
  • Cycling